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Free Estimate Tool

Free Estimate & Quote Generator for Contractors

Create professional estimates in minutes — download as PDF, no account required.

Your Business Information

This appears on the estimate header.

PNG or JPEG, max 2MB

Like this estimate? Crewdex converts approved estimates into jobs and invoices automatically, so nothing falls through the cracks.

Start Free TrialAlso try: Invoice Generator

How to Create a Professional Contractor Estimate

A clear, detailed estimate wins more jobs and protects you from scope creep. Follow these five steps to create professional estimates that customers trust and sign.

1. Enter Business Details

Add your company name, license number, contact details, and logo. This info saves automatically so you only enter it once.

2. Add Customer Information

Enter the customer name and address, set a unique estimate number, and choose the estimate date.

3. Define Scope & Line Items

Describe the scope of work and add itemized labor and materials. Use trade presets to quickly fill in common services like AC installation or roof repair.

4. Set Terms & Conditions

Add the estimate validity period, payment terms, exclusions, and any special conditions or assumptions the customer should know.

5. Generate & Download PDF

Review everything and generate a professional PDF estimate ready to email or hand to your customer. The entire process takes under 3 minutes.

Estimate Generator FAQ

Is this estimate generator really free?+
Yes, completely free with no sign-up required. Create unlimited estimates and download them as professional PDFs. Your business info is saved locally in your browser for convenience.
What's the difference between a quote and an estimate?+
An estimate is an approximate cost based on available information — the final price may vary. A quote is a fixed price commitment for a defined scope of work. Estimates are common for exploratory or complex jobs; quotes are used when the scope is fully defined.
What should I include in a contractor estimate?+
A professional contractor estimate should include: your business name, license number, and contact info; customer name and address; estimate number and date; detailed scope of work; itemized labor and materials with quantities and prices; subtotal and total; estimated timeline; payment terms; any exclusions or assumptions; and your signature.
How long should an estimate be valid?+
Typically 30–60 days for residential work and 15–30 days for commercial projects. Material costs and availability can change, so always include a validity period on your estimate.
Can I add my company logo?+
Yes! Upload your logo (PNG or JPEG, max 2MB). It appears in the header of your estimate PDF for a polished, professional look.
Is my data stored online?+
No. Everything stays in your browser — no data is sent to any server. Your business info is saved in localStorage for convenience and can be cleared anytime.
What trades are supported?+
HVAC, Plumbing, Electrical, Roofing, Landscaping, General Contracting, Appliance Repair, Pest Control, Cleaning, and Auto Repair — each with common services and typical pricing you can customize.

More Free Contractor Tools

Invoice Generator

Turn approved estimates into professional invoices.

Profit Margin Calculator

Calculate the right price for every job.

Ready to Win More Jobs?

Crewdex CRM lets you send estimates from your phone, convert approvals into jobs instantly, and follow up automatically \u2014 so you close more deals without the paperwork.

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